Start with the format
Before anyone argues for a destination, agree on the shape of the event: one evening or an overnight, approximate group size, likely date, budget range, and whether guests are invited. Those choices determine what kind of venue, lodging, and transportation you need.
- One-night event: fewer moving parts, but timing still matters.
- Weekend trip: add rooms, transfers, activities, and a return plan.
- In either case, check campus and chapter approval requirements first.
The practical pieces
A formal plan ties together a place to gather, a way to get there, a cost people understand, and a person responsible for each commitment. This site helps make those decisions visible. It does not sell trips, make reservations, or claim current partner rates.